US Recruitment Terminology | Definitions of Recruiting Terms

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Before getting started let’s remember a great saying in English i.e., “Going back to basics strengthens your foundation”, so Let’s go through some basics of the terms or Terminology in US IT Recruitment


Sourcing is a process of finding the matching candidates resumes (70% -100%) for the given job description

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Types of sourcing 

  • Passive sourcing
  • Active sourcing
  • Social sourcing.


It is a process of determining the qualified candidate’s resume based on his experience, communication skills, Skill set, Location, Pay rate and many other factors.

Types of screening

  • Resume screening
  • Document Screening
  • Candidate screening


As soon as the recruiter finds the best fit for the given job description, then he should send the respective resume to his account manager/Team lead /  respective reporting manger along with Rate Confirmation, RTR, Documents (H-1B/ Green card/ DL/ necessary Documents)

Types of Submission

  • Internal Submission
  • External submission


A VMS (Vendor Management System) is a web-based application that’s acting as a mechanism for business to procure and manage Contingent Workforce


(Managed Services Provider)

An organization that outsources its workforce efforts by understanding the administrator levels.

Bill Rate

The rate which is given by the client to their vendors/sub Vendors

Pay Rate

The rate which is provided to the consultants by the recruiter on behalf of their company, keeping some margin.

Hot list

In general, a hot list is a list of consultants who are on the bench/payroll associated with the vendor company.

Sales recruiters are responsible to market all the candidates on their bench /payroll.


First NameTechnologyExperienceStateLocation Preference


Client is an organization or company which needs man force for their requirements to develop/maintain/ test their products.

Direct client 

Recruitment firms who work direct with the client as there is no layers / no one between the client and the staffing firm.

Implementation partner 

A company which implements the project /provides the man force with the help of other sub vendors .

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