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Recruitment is not all about Sourcing , Screening , Submitting Resumes to the team lead / account manager but its crucial to learn about few email clients like MS Outlook
Let’s see a few important features of MS Outlook which help recruiters to grow rapidly in recruitment industry as MS Outlook is the most used email client in 80% of the staffing firms.
Important features of MS Outlook for Recruiters
- How to Create Rules in Outlook and why Rules are useful for Recruiters
- How to set up Calendar Invitation / Meeting invite and how it is useful for Recruiters
How to Create Rules in MS Outlook
What are Rules in MS Outlook :
Rules are conditions to execute few actions when actions are triggered
Why Rules are useful for Recruiters :
A Recruiter inbox is flooded with lots of emails in a daily basis , so its hard to find the important email and respond to that quickly for that MS Outlook has introduced a feature called Rules which separates selected email to flow in to one folder.
How to Create Rules in MS Outlook :
Step 1: Right click on any of the email which you want to create rule for.
Step 2: Select Rules from the options shown
Step 3: Select Create Rule
Step 4: Which opens up a pop-up tick the top option named From and tick the bottom option named Move the item to folder
Step 5: Click on Select Folder ( If there is no folder created before )
Step 6: Click on New in the pop-up to create a new folder
Step 7: Click OK ( Thrice)
Step 8: Which opens up a pop-up that Rule has been created and then tick the option as Run this rule now on messages already in the current folder
Step 9: Click OK
Wait for few minutes until all the emails are transferred to the created rule
How to set up Calendar Invitation / Meeting invite in MS Outlook
Step 1: Click on New items under Home ribbon
Step 2: Select Meeting from the drop down
Step 3: Open up the a new email to write an email and set up a specific time which meeting needs to schedule
Why creating calendar invite is important for Recruiters:
To send an interview schedule to a consultant
To send a meeting invite to the team mates at a scheduled time
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